Response to COVID-19

As we prepare for our 2021-22 academic year, there is much to look forward to, alongside the continuing global impact of Covid-19. We look forward to welcoming new students and academics from around the world.

Our studies, research and discoveries will continue, as they did in 2020-21. In our 150th Anniversary year, we will continue to work to address environmental sustainability, racism, unconscious bias and all forms of harassment. College remains lively and supportive, a place to share ideas, explore differences and build enduring friendships.

This webpage includes useful links and information for Newnham College members regarding the University and College’s response to COVID-19 as we prepare for the upcoming academic year 2021-22.

Key information for all College members is sent out from the COVID Communications email address: please look out for these mails – the Covid Weekly Bulletin on a Thursday during term, fortnightly out of term, and Covid Megaphones for urgent, timely messages – and read them carefully. They are also archived in the ‘Covid Emails’ section of the College Health Information SharePoint site. New College members will be given membership of the SharePoint site at the start of term.

 

Key information

Our outbreak planning

Information for specific groups

Key information

 

Roadmap out of lockdown: from 19 July

The latest step of the roadmap out of lockdown was updated on the 19th July. Government guidelines on what this means are here. Newnham has updated our guidance accordingly in line with government advice and also in regards to ensuring continued protection of our College community. We are viewing this as a transitional period and will need to be flexible in our approach and understanding that some members of the College will be more concerned than others, as we come out of the national restrictions and more people return to work on site or back into residence.

Face-Coverings:

  • Face-coverings are to continue to be worn in College communal areas, except:
      • When seated in a meeting (of any number of people) and all agree they are comfortable for face-coverings to be removed;
      • When eating and drinking;
      • When seated in well ventilated communal areas where social distancing of 1m+ minimum is possible;
      • In rooms where you are the only occupant;
      • Exempted from wearing a mask listed in the specified government criteria 

External Guests/Visitors:

  • The Iris Café will now be open to accompanied and unaccompanied external guests
  • The Buttery will only be open to accompanied guests.

All of these measures will be subject to regular and frequent re-evaluation and the College will need to react quickly and appropriately in the event of rising COVID cases in College or in Cambridge itself. The College COVID Task Force will continue to meet frequently throughout the summer and a COVID Incident Control Group would be formed if we had an outbreak in College.

Please see the current Covid Code of Conduct and check the Health Information SharePoint site for guidance.

We are continuing to manage the spread of Covid-19 in Cambridgeshire effectively, thanks to the commitment of all our students, staff and Senior Members. In particular, we’ve shown that our Newnham protocols can stop Covid-19 being transmitted around College. However, new strains of the virus appears to be more contagious, and we need to continue to focus on hands – face – space.

The Newnham team continue to work to make sure that people’s broader physical, mental and social welfare is a priority, and that our College members have appropriate spaces in which to study, meet, eat and exercise.

Health and wellbeing

The College Health Centre is now closed until September. The University Counselling Service remains open.

General NHS 111 services are available 24 hours a day. Dialling this number will help you access the out of hours GP if this is advised by 111.

If you require emergency medical assistance please call 999. If you are in College then please inform the Porters of the situation so that they are able to direct the emergency services as needed.

Phone 111, option 2 – First Response Service (24/7 access to mental health advice support and treatment).

Coronavirus – Covid-19
If you’re in residence and have possible symptoms of covid-19, such as headache, runny nose, sore throat and fever then please self-isolate in your room and ‘phone or email the Porters’ Lodge: 01223 335700

All Information on what to do if you feel ill with possible symptoms of Covid or have been in close contact with someone testing positive can be found on Sharepoint:
https://newncamacuk.sharepoint.com/sites/HealthInformation/SitePages/Guidance-for-those-feeling-ill.aspx

Information on Covid vaccination for all students: Vaccination | University of Cambridge

Some really useful information and contacts here:
Student Wellbeing | (cam.ac.uk)
Mental health emergencies | Student Wellbeing (cam.ac.uk)
Mental health support | Student Wellbeing (cam.ac.uk)

Newnham Health Information SharePoint site for all members of College

Our Health Information SharePoint site brings together College guidance on COVID-19 for all members of the College.

This includes information on what to do if you feel ill, looking after your mental wellbeing, and copies of all COVID email communications.

University Coronavirus (COVID-19) webpages

Please refer to the University webpages for up to date information for all students of the University of Cambridge.

These pages represent the central definitive resource for University information on COVID-19 – please check it frequently.

We’d also strongly encourage you to look at the #StaySafeCambridgeUni website, and to follow the guidance shared there.

For information about the Disability Resource Centre, please see their own website.

Newnham’s Principles for the pandemic

Newnham’s Governing Body has agreed the following principles to guide us during the COVID-19 pandemic. We will:

  • Govern and organise ourselves effectively.
  • Enable the flourishing of students, fellowship, staff and other members of the SCR in very difficult circumstances.
  • Generate opportunities for intergenerational and interdisciplinary academic conversations.
  • Remain supportive, enabling and friendly.
  • Learn new virtual techniques which we can use going forward, and be open to new ways of doing things where the virtual cannot simulate the real.
  • Plan flexibly in accordance with the University scenarios so that we can respond appropriately to changes in Government rules and advice.
  • Communicate (including listening) well in a time of continued uncertainty.

College Code of Conduct

For everyone’s safety and wellbeing, and to meet our legal obligations, Newnham College required our students, staff and Fellows to all sign up to a code of conduct. We have done all we can to make this appropriate, fair and effective in this exceptional pandemic context. It has been produced after consultation with representatives from all parts of the College. It is a living document, and developed and adapted over the course of the academic year 2020-21, in response to the changing situation and University and Government guidance.

All students received a copy of the College Code of Conduct (student version) with their room license.

A current copy of the Code of Conduct, including any updates, will be available in the documents section of the Health Information SharePoint site.

Risk assessment

Following Government guidelines, we have carried out a COVID-19 risk assessment for those working at the College: Working Safely During Coronavirus – Risk Assessment

Every member of staff, including all the Fellows and Senior Members (SMs), who work in the College have received a copy of this risk assessment.


Planning for an outbreak in Cambridge

The University, in collaboration with local public health teams, has developed a Cambridge Outbreak Response Plan in order to manage potential outbreaks of COVID-19 and keep everyone in the community as safe as possible. This also covers likely restrictions on teaching in accordance with the Department for Education’s tiers of restriction for teaching. It includes a programme of asymptomatic and symptomatic testing.

The University has five response phases (green, yellow, amber, red and red+). You can check the current response phase and other University information here.

Details of how different COVID-19 response levels will affect teaching are here.

Newnham College has our own Action Plan in case of an outbreak of COVID in Cambridge or the College.

Our College Action Plan is updated regularly as Government guidance changes and advice from Public Health England and from the University is issued. The Action Plan is contributed to by, and is available to, all key staff.

Some key elements of our Action Plan are outlined below.

Supporting students in Quarantine and Self-Isolation (SI)

Our Quarantine and Isolation Co-ordinator, Abigail Denniss, oversees the wellbeing of all students who are quarantining or in isolation. Among other activities, our QI Co-ordinator organises food for students in Self-Isolation from the College Buttery. The QI team would be augmented in an outbreak.

Newnham has excellent kitchen facilities, and many students already self-cater some or all of the time. We advise students to keep stocks of packet and tinned food (e.g. cereal, noodles, sauces, tea, coffee, dried fruit and nuts) in case they need to go into Isolation. We also advise students to keep a fortnight’s supply of medication and other essentials in stock. Students in SI due to having symptoms or a positive test result for COVID-19 are not allowed to use the communal kitchens during their SI period, so food will be supplied from the Buttery.

Laundry

For the academic year 2021-22, the laundry facilities (washing machines and tumble dryers) are free of charge.  Those in quarantine or HHI or SI will be provided with information on how to deal with your laundry.

Changes to College life

We would implement further measures depending on the extent of the outbreak and the latest advice from the Government, Public Health England and the University.

These might include further restrictions on visitors.

Accommodation in the event of the University going into ‘Red+’

The University and the colleges will, as ever, be guided by the advice of PHE and the country’s legislation.

Within these limits, all colleges are committed to providing accommodation to all students, on a case-by-case basis, who do not have any other home to go to, for example care-leavers, estranged students, and UK or international students who cannot travel to their own home town/country due to local travel restrictions. (These examples are not exclusive; all Colleges would do their best to help every student who have very good reasons for remaining in college.)

At Newnham, we are able to go beyond this and are planning on the basis that we would manage the University going into ‘Red+’ with all those students who wish to stay remaining in college, as long as this is possible under PHE advice and we can manage it safely. Students who remain in college in this event will have to comply with whatever Government lockdown rules are brought into effect.


Information for specific groups

Information for international students

For questions around travel, visas and immigration matters, please start with the University webpages for up to date information.

Our College Quarantine and Isolation Co-ordinator will support you if you need to quarantine during your return to Newnham (see above).

The #StaySafeCambridgeUni website has specific guidance for people travelling to Cambridge from overseas.

All students should check their email accounts regularly for information shared by the College, Department or Faculty, and the University.

Information for supervisors

Following Government guidance and University policy, face-to-face teaching can take place from 17 May 2021, though you can also continue teaching online if this is more suitable. The University has been working on guidance for safe and effective supervisions, which College and Departments will be sharing with you.

See the guidance for Fellows and Senior Members below if you need to hold remote supervisions from College.

Useful material and guidelines for all those teaching remotely has been created by Cambridge Centre for Teaching and Learning, including specific guidance for moving supervisions online. This includes useful guidance on the IT choices you might make. If you need support accessing the recommended software and have not been given access via your Department, please talk to the College IT team (helpdesk@newn.cam.ac.uk).

Information for Fellows and Senior Members

Following Government guidance and University policy, the expectation is that most Fellows and Senior Members will be working from home. However Fellows, Bye-Fellows, Directors of Studies or Tutors who are unable to work effectively from home may, if they wish, access their rooms in College to work on their own from there. Please familiarise yourself with the latest version of the College Working Safely during Coronavirus Risk Assessment before returning to College as there are regular updates.

Please let the Domestic Bursar know for fire safety purposes if you plan to use your room and give her approximate times so she can arrange for cleaning of your room whilst you are not in it.

If you share a room, please make arrangements so that you are not both using the room at the same time. Hand sanitiser can be supplied for your room: please contact head.hk@newn.cam.ac.uk.

The Maintenance Team will be working on site so please report any maintenance issue in the normal way via the RMS online system.

It is also possible for other SCR members to book a supervision room to record lectures or to undertake online supervisions for Newnham students if they wish to do so and are unable to undertake these activities from home. Please contact Melanie.Searle@newn.cam.ac.uk to book a room.

SCR lunches recommenced on 17 May, and are taking place in the Lucia Windsor Room. If you prefer, you can collect a meal from the Buttery and either eat in College Hall or in your own room. Coffee is available in the SCR and Newnham Café is open on weekdays.

The Library also remains open. If you are in College, please wear a mask at all times when not in your own room or if you have to have a meeting in your room.

We’d also strongly encourage you to look at the #StaySafeCambridgeUni website, and to follow the guidance shared there.

Information for Newnham College staff

Line managers have been sharing the latest College guidelines and risk assessments with staff (please see the latest risk assessment above).

The different types of work that people carry out and their personal circumstances mean that there is no one-size-fits-all approach. It’s best to discuss your working practices with your line manager.

If you have queries or concerns, please speak to your Head of Department, Bev Gafney, Head of HR, or Wendy Evans, Domestic Bursar.